Procurement Coordinator
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Job Description:
Purchasing Execution
- Monitor ERP-generated purchase suggestions and take timely action to proceed with purchasing activities.
- Review purchasing requirements generated from the ERP system, production requirements, project requirements, and internal department requests.
- Prepare and issue Purchase Orders (PO) accurately and within the required timeline.
- Obtain supplier quotations and coordinate pricing, specifications, and delivery requirements.
- Follow up with suppliers on:
- Order confirmation
- Delivery schedule
- Outstanding Purchase Orders
- Shipment status
- Monitor open Purchase Orders and ensure suppliers meet committed delivery timelines.
- Escalate delayed deliveries or potential supply issues to the Procurement Manager.
Supplier Coordination
- Maintain effective communication with local and overseas suppliers.
- Coordinate supplier responses regarding quotations, orders, delivery status, and documentation.
- Support supplier performance monitoring by tracking delivery issues and supplier commitments.
- Assist in resolving purchasing-related issues such as:
- Late delivery
- Incorrect quantity
- Missing documentation
- Order discrepancies
ERP & Procurement Documentation
- Perform purchasing transactions within the ERP system.
- Maintain accurate purchase order information and supplier records.
- Ensure purchasing data is updated promptly.
- Maintain proper procurement documentation including:
- Supplier quotations
- Purchase Orders
- Order confirmations
- Delivery records
- Supplier correspondence
Delivery & Internal Coordination
- Coordinate with Warehouse, Production, Engineering, Project, Logistics, and Finance departments on purchasing status.
- Provide updates regarding supplier delivery commitments.
- Support urgent purchasing requirements when required.
- Ensure purchasing activities support production and project timelines.
Procurement Process Improvement
- Provide feedback and suggestions to improve purchasing workflow efficiency.
- Support ERP utilization improvement and procurement process digitalization initiatives.
- Assist in standardizing purchasing procedures and documentation
Job Requirements:
Education
Diploma or Bachelor’s Degree in:
- Supply Chain Management
- Procurement
- Business Administration
- Logistics
- Operations Management
- Related disciplines
Working Experience
- 2–5 years of experience in Purchasing, Procurement, or Supply Chain coordination.
- Experience handling Purchase Orders, supplier coordination, and delivery follow-up.
- Experience using ERP systems for purchasing transactions.
- Good communication and coordination skills.
- Experience working in manufacturing, engineering, industrial products, semiconductor, oil & gas, or project-based companies.
- Experience handling imported materials or overseas suppliers.
- Familiarity with ERP purchasing modules.
Technical Skills
- Purchase Order processing.
- Supplier communication and follow-up.
- Procurement documentation control.
- Basic quotation comparison.
- ERP purchasing transactions.
- Microsoft Excel and Microsoft Office applications.
Personal Attributes
- Strong sense of ownership and responsibility.
- Good attention to detail.
- Proactive and able to follow up independently.
- Good time management and organization skills.
- Able to coordinate with multiple departments.
- Positive attitude and willingness to learn.
- Comfortable working in a fast-paced manufacturing environment.
Send your resume to: ttmy@tg-hr.com.
- Tenure: Permanent
- Offered Salary: Up to RM 5,000
- Location: Puchong, Selangor
- Industry: Manufacturing